Australian Universities is committed to complying with the Privacy Act 1988 in relation to all personal information it collects. This commitment is demonstrated in this Policy. The Privacy Act incorporates the National Privacy Principles and, except as outlined below, personal information held by Australian Universities will be treated in accordance with those Principles, regardless of any exemptions which may apply under the Privacy Act.
This Policy sets out the broad controls which Australian Universities has adopted to govern the way it uses personal information, the circumstances in which it might disclose personal information to third parties, how persons can access their personal information held by Australian Universities and what they can do if they are unhappy with Australian Universities’ treatment of their personal information.
This Policy applies to any persons in respect of whom Australian Universities currently holds, or may in the future collect, personal information.
This Policy applies to personal information. ‘Personal information’ is information or an opinion, whether true or not, regarding a person where the identity of the person is apparent or can reasonably be ascertained from the information or opinion.
In this Policy there are also references to ‘sensitive information’. ‘Sensitive information’ is information or an opinion about a person’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record or health. Sensitive information is a subset of personal information.
What information is not personal information?
Information where Australian Universities has removed any reference to a person and provided that the identity of the person can no longer be ascertained from the information, is not personal information.
Australian Universities may use this information for its own purposes and commercial gain. For example, the fact that x users aged 30-35 have accessed an Australian Universities website is not personal information.
How and when does Australian Universities collect personal information?
Australian Universities collects personal information in a variety of ways in the course of conducting its businesses, including:
- providing goods and services to customers;
- responding to questions regarding our products and our business; and
- interacting with people via our websites.
Where reasonable and practicable, Australian Universities will collect personal information directly from the person and inform the person that this is being done.
However in some circumstances, it is necessary for Australian Universities to collect personal information through third party service providers or agents (eg Australian Universities customer information received from operators of Australian Universities service stations) or from a source of publicly available information (eg a telephone book).
At or soon after the time when Australian Universities collects personal information, Australian Universities will take reasonable steps to ensure that the person is aware of which Australian Universities company has undertaken the collection, the purpose(s) of the collection, the types of organisation (if any) to which the information may be disclosed and any law that required the particular information to be collected.
Collection of sensitive information
Australian Universities will not collect sensitive information without the consent of the person to whom it relates unless the collection is required by law, is necessary to prevent or lessen a serious and imminent threat to the person’s (or another person’s) life or health or is necessary in relation to legal proceedings (current, anticipated or potential).
How does Australian Universities use personal information?
The use to which we can put personal information depends on the reason for which it was collected.
Australian Universities may use personal information for its primary purpose of collection (eg the delivery of goods to the person) or for any related secondary purpose that we could reasonably be expected to use the personal information for.
In certain circumstances, Australian Universities may use personal information for promotional or direct marketing purposes. However, a person may at any time request Australian Universities not to use their personal information for sending direct marketing material to that person. Such a request can be made by contacting Australian Universities either in writing, by email or by telephone at the contact details below. There is no fee for making such a request.
Disclosure of personal information
Australian Universities respects the privacy of personal information and we will take reasonable steps to keep it strictly confidential.
Australian Universities will disclose personal information to third parties if it is necessary for the primary purpose of collecting the information, or for a related secondary purpose, if the disclosure could be reasonably expected (eg disclosure to a delivery contractor for the purpose of delivering goods ordered from Australian Universities). Where such a disclosure is necessary, Australian Universities will require that the third party undertake to treat the personal information in accordance with the National Privacy Principles.
Otherwise, Australian Universities will only disclose personal information to third parties without the consent of the person to whom it relates if the disclosure is:
- necessary to protect or enforce Australian Universities’ legal rights or interests or to defend any claims;
- necessary to prevent or lessen a serious threat to a persons’ health or safety; or
- required by law.
Under no circumstances will Australian Universities sell personal information without the consent of the person to whom it relates.
Disclosure outside Australia
Australian Universities will not transfer personal information overseas to a third party unless:
- Australian Universities has the consent of the person to whom the information relates to do so;
- the receiving party provides commitments to privacy and confidentiality which are at least equal to the National Privacy Principles; or
- the receiving party is under privacy protection laws that offer at least the same level of protection as required under the Privacy Act in Australia.
Australian Universities will take all reasonable steps to ensure that all personal information held by Australian Universities is secure from any unauthorised access or disclosure. However, Australian Universities does not guarantee that personal information cannot be accessed by an unauthorised person (eg a hacker) or that unauthorised disclosures will not occur.
Australian Universities will take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for the purposes for which Australian Universities is authorised to use it.
Accessing personal information
A person may request to access personal information about them held by Australian Universities. Such a request must be made in writing to the address below.
Australian Universities will grant a person access to their personal information as soon as possible, subject to the circumstances of the request.
A request to access personal information will be rejected if:
- the request is frivolous or vexatious;
- providing access would have an unreasonable impact on the privacy of another person;
- providing access would pose a serious and imminent threat to the life or health of any person;
- providing access would prejudice Australian Universities’ legal rights; or
- there are other legal grounds to deny the request.
Australian Universities may charge a fee for reasonable costs incurred in responding to an access request. The fee (if any) will be disclosed prior to it being levied.
Correcting personal information
Australian Universities will take reasonable steps to ensure the accuracy and completeness of the personal information we hold. However, if a person believes that any personal information that we hold about them is inaccurate or out of date, then they should contact Australian Universities in writing at the address below.
We use the term “cookies” to refer to cookies and other similar technologies covered by the EU Directive on privacy in electronic communications.
What is a cookie?
Cookies are small data files that your browser places on your computer or device. Cookies help your browser navigate a website and the cookies themselves cannot collect any information stored on your computer or your files.
When a server uses a web browser to read cookies they can help a website deliver a more user-friendly service. To protect your privacy, your browser only gives a website access to the cookies it has already sent to you.
Cookies remember the type of browser you use and which additional browser software you have installed. They also remember your preferences, such as language and region, which remain as your default settings when you revisit the website. Cookies also allow you to rate pages and fill in comment forms.
How are third-party cookies used?
How do I reject and delete cookies?
Contact Australian Universities